Start Date: TBD

The Ministry of the Solicitor General, Central East Correctional Centre, seeks your strong analytical skills to provide accurate processing and maintenance of inmate records and documents.

What can I expect to do in this role? In this role, you will:

• obtain and verify required information to complete admission documentation;

• verify offender records to validate the legality of admittance documents;

• calculate fines and verify sentences;

• perform a variety of data entry functions with a high degree of accuracy;

• maintain up-to-date manual and electronic offender files and records;

• ensure documents are completed upon notification of transfer or discharge of offender;

• provide authorized information to justice officials, law enforcement agencies, offenders and the general public.

Note: Once per week you will be required to work from 2pm-10pm.

How do I qualify?

Knowledge and Experience

• You have demonstrated knowledge of records management.

• You have knowledge of office practices and procedures (i.e. filing, information systems and clerical functions).

• You have a proven ability to understand and apply legislation, guidelines and directives, and maintain offender records and information systems.

Analytical, Reasoning and Problem Solving Skills

• You demonstrate attention to detail to identify missing documents, ensure data integrity is maintained and to resolve errors.

• You have information-gathering skills to research, analyze and determine the appropriate course of
action.

• You have strong mathematic skills to perform calculations and identify discrepancies.

Communication and Interpersonal Skills

• You have the ability to demonstrate tact and discretion when interacting with the public, police services, members of the legal community, institutional staff and other stakeholders.

• You can prepare a variety of written documents, including routine correspondence with a high level of accuracy. Planning and Organizational Skills You have the ability to organize and prioritize your workload in order to respond to unforeseen demands, and manage conflicting deadlines.

Computer Skills

• You are proficient with word processing, spreadsheet and database software applications in order to input and retrieve information.

• You can review and update records information in database systems for tracking files and forms inventories.

Additional Information Address:

• 2 Temporary, duration up to 6 months, 541 Highway 36, Lindsay, East Region, Vulnerable Sector Check, Credit History Check, Local Police Databases Search, PIP/NICHE/RMS

Compensation Group: Ontario Public Service Employees Union

Schedule: 3-7

Category: Administrative and Support Services

Posted on: Wednesday, August 5, 2020

Note: • In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position. Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you. A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance
decision. The details of an individual’s employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential. • The information that you provide for the purpose of this competition and the results from this competition may be used to fill other positions. These positions may be of various tenures including short-term assignments. Your information and the results from this competition will be retained for the purpose of filling vacancies in accordance with the applicable collective agreement or policy provisions. E-CL-152259/20(2)

How to apply: 1. You must apply online by visiting www.ontario.ca/careers. You must enter the job id number in the Job ID (152259) search field to locate the job ad. 2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources. 3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us. 4. Read the job description to make sure you understand this job. 5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying. 6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives. All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee’s exit will be considered prior to an offer of employment. Remember: The deadline to apply is Wednesday, August 19, 2020 11:59 pm EDT. Late applications will not be accepted. We thank you for your interest. Only those selected for further screening or an interview will be contacted.

The Ontario Public Service is an inclusive employer. Accommodation is available under the Ontario Human Rights Code .

Ministry of the Solicitor General
Location